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Author instructions for the Conference Record



Final paper submission

Please find the author instructions for the preparation of the final conference paper here. The required format is the standard IEEE Transactions format. Additional recommendations may be found here.
Authors of accepted papers for Oral, Poster, Round Table and Data Workshop sessions are invited to prepare before the conference a conference preprint. Authors must upload their preprint through the Indico Website in electronic “PDF” format (not more than 8 pages long), no later than Friday September 29th.
The upload can be done on the "My Contributions" tab, "Presentation Materials" button of the Indico website. Please define the uploaded material as "Protected". You can find a guideline here. If you experience difficulties in uploading your preprint before the deadline, please contact the please contact the Indico submission support, Georgios Tsiligiannis, with Cc the Technical Program Chair, Julien Mekki by clicking here.
Please note that you are responsible for obtaining clearances for the paper from the appropriate authority, sponsoring agency, and/or company for presentation/publication in an international forum.


Publications

All papers, except Data Workshop and Round Table papers, are eligible for submission to IEEE Transactions on Nuclear Science (IEEE TNS) “Selected Papers from the 2017 RADECS Conference”. They will be subjected to the normal IEEE TNS review process independent of the Conference. It is the responsibility of the Author to submit their paper through the TNS portal, if they wish to be candidates for the TNS peer review selection.

Conference preprints will become Conference Record Papers, published in the Conference Record after a separate review of the paper by the Conference Committee. These Conference Records will be published online on IEEE Xplore. Accepted IEEE TNS papers will be clearly noted and indexed in the RADECS Conference Record (and preprint will be removed), to follow IEEE publication rules and still ensure that all contributions to the Conference are acknowledged fully, and so readers are directed to the appropriate TNS publication. Following the TNS review process, for papers that are not accepted, authors will have the opportunity to provide an updated version of their submitted paper to TNS to replace the preprint submitted to the conference record, if they wish.

For more detailed information on the IEEE TNS submission,
please check the below part: Author Instructions IEEE TNS

In addition, please find details on the presentation guidelines
here

TNS SUBMISSION PROCESS



Each author of an oral or poster paper at RADECS is welcome to submit a manuscript based on this work to the IEEE TNS. Accepted IEEE TNS papers will be indexed in the RADECS Conference Record (and preprint will be removed), to follow IEEE publication rules and still ensure that all contributions to the Conference are acknowledged fully, and so readers are directed to the appropriate TNS publication.
Following the TNS review process, for papers that are not accepted, authors will have the opportunity to provide an updated version of their submitted paper to TNS to replace the preprint submitted to the conference record, if they wish.
Instructions for the RADECS Conference Record are provided separately. This is a new procedure for RADECS 2017, so please read the following instructions for TNS submission carefully.

For manuscripts to be considered for publication, they should report original and new results, applications, and/or developments of interest and of general applicability. Papers must be original; they may not be similar to other published materials, including any conference proceedings papers published in IEEE Xplore. Papers that do not meet this criterion will be rejected without review. The manuscript must provide introductory material and context for the work. It must be clear what is new in the work, how it relates to other work in the field, and how it advances the state of the art. Related work must be referenced appropriately. Where possible, references to articles in the peer-reviewed literature should be provided, as opposed to sources that are non-archival, not reviewed, and/or difficult to obtain. A complete description of the work performed must be provided. Models should be verified by data or by some other means. There must be an analysis of data that provides conclusions that are general beyond the specific devices or system studied. Thus, Data Workshop and radiation test facility papers are not candidates for publication in the IEEE Transactions on Nuclear Science, but can be candidates for the RADECS Conference Record. The information provided must be sufficient for others to make use of the approach, results, etc., so that the impact is not limited to the particular system or application used in the manuscript. Overall, the work needs to be of an archival nature (e.g., not only test results on a particular part type, or analysis of a particular design, without illustration of generally applicable principles.) All papers submitted for review for possible publication in the TNS will receive a detailed review by at least 2-3 reviewers who will consider these and other factors.

To submit your RADECS paper for possible publication in TNS, you must upload your paper at the TNS Manuscript Central web site at http://mc.manuscriptcentral.com/tns-ieee

You will need to login to your account. If you are not sure whether you have an account on the system, click the "check for existing account" button and follow the instructions. If you do not have an account, you should click the "create a new account" button and follow those instructions.

1. Submission of the first draft of the manuscript:

Please upload the paper at the Manuscript Central web site by September 29, 2017 for full consideration for publication in the August 2018 TNS Special Issue. To submit, please go to "Author Center" and select "Click here to submit a new manuscript." You will be asked to fill in some details on your paper. Under "manuscript type", select "RADECS 2017." This is important to ensure the paper will be published in the appropriate issue of the journal. Enter the paper title and abstract as requested. Under the sub-category "Radiation Effects" select the appropriate subject of the paper. Click on "save and continue" and continue to fill in the details as requested. When submitting the paper, please use a pdf version of the paper.


2. Submission of the revised version(s) of the manuscript:

Your revised manuscript (based on reviewers comments) will be uploaded in the same manner as the original manuscript. Please ensure that all substantial changes to the manuscript are easily apparent to the reviewers and editors.


3. Upon final paper acceptance:

You will use the TNS Manuscript Central web site to upload all materials for publication. Camera-ready pdf submissions are not acceptable for the final manuscript submission. Instructions for uploading final papers will be included in the final acceptance letter of notification. It is important to follow these carefully to ensure that your paper is processed in timely fashion for the RADECS 2017 special issue.


Advice from the Editors:

Proofreading the manuscript carefully before submittal has been found to greatly streamline and enhance the value of the comments from the reviewers. Please pay particular attention to the quality of the figures and the completeness, accuracy, and formatting of the reference list. Endnote and bibtex are good starting points for reference formatting, but generally do not match the TNS format fully. Authors are encouraged to refer to previously published works in the IEEE TNS to see examples of reference formats. Microsoft Word and Latex templates can be found on the IEEE Manuscript Central web site if desired. Login and then click on "Instructions and Forms" followed by "IEEE Publication Tools for Authors." Your contributed manuscript should not be longer than 8 pages as it would appear in the journal (figures embedded, two column format, etc.), unless additional length is necessary and justified by the extent and significance of the new contributions described in the manuscript. Papers exceeding 8 pages will be evaluated carefully by reviewers and editors with an eye towards potential reductions of length. Note that the TNS also occasionally publishes invited and/or review articles that exceed the 8 page limit. These papers are invited by the editors, and are ordinarily based on NSREC or RADECS short courses, and/or appear in special issues of the TNS. Because of this length requirement, all authors are required to format their paper from the beginning as it would appear in TNS. Authors should avoid the use of E notation to denote exponentiation in an effort to provide a more uniform and professional appearance of text and graphics in TNS papers; this is a requirement for the final, published document. Authors must use periods to denote decimals, not commas. Authors are encouraged to look at published papers in recent RADECS and NSREC special issues of the TNS for format examples.

Presentation Guidelines


Oral presentation:

1. We have reserved 12 minutes plus 3 minutes discussion for each talk. The session chairs will follow the timing of your presentation and will give you a warning after 10 minutes, indicating you when there will be only 2 minutes left.

2. As our time-schedule is tight, we would like to ask you to be near the podium during the previous talk so that you can start immediately after the end of it. Please note that you can find the order of talks in each session and the overall course of sessions in the Indico Timetable.

3. Please prepare a Powerpoint or PDF-File for your presentation and upload it to the Indico Timetable by Friday September 29th. The upload can be done on the "My Contributions" tab, "Presentation Materials" button of the Indico website. Please define the uploaded material as "Protected". You can find a guideline here. If you experience difficulties in uploading your preprint before the deadline, please contact the please contact the Indico submission support, Georgios Tsiligiannis, with Cc the Technical Program Chair, Julien Mekki by clicking here. Please note that you are responsible for obtaining clearances for the paper from the appropriate authority, sponsoring agency, and/or company for presentation/publication in an international forum.

4. The plenary session will take place in the “Main auditorium”. We will provide a microphone, a remote control for changing the slides and a laser pointer for the speakers, too.

5. The preview room will be located at Level 2 “Room 12”. A member of the organization team will be there during the whole conference and will be happy to help you.

6. Your Session Chair will contact you before the session to schedule a brief meeting at the presentation stage; this will be an opportunity to review procedures and equipment for the talk. They will show you on stage the presentation computer, the remote control, the laser pointer, the microphone and the technical details.

7. Please go to the preview room at least one day prior to your talk to check the version uploaded on Indico. Our colleagues will be in the preview room any time starting from Monday, October 02nd.

8. If your presentation will be given by a co-author or a colleague please forward him/her this information and instructions. It is your responsibility. Please check the presenting author for correctness.

9. Please note that you are responsible for obtaining clearances for the presentation and the complete paper from the appropriate authority, sponsoring agency, and/or company for presentation/publication in an international forum.


Round Table presentation:

Please note that all points from 2 to 9 are identical to the points mentioned above for the round table presentation that will be open from 3:50 pm to 4:40 on Tuesday, October 02nd and from 12:10 pm to 12:45 pm on Wednesday, October 03rd.

Only the timing for the presentation is different (Please refer to the email sent by the Round Table Chairs).


Poster and DataWorkshop presentation:

· For each poster presentation, one poster board in portrait style for a poster in DINA0 vertical format (841mm x 1189mm) is reserved. Push pins will be available at the registration desk.

· 2 dedicated poster and Dataworkshop sessions are scheduled on Wednesday 04th October and Thursday 05th October. Authors are requested to be present in front of their posters both days.

· Authors are requested to mount their posters starting from 9 am on Monday 02nd October and remove them by 6 pm on Thursday, October 05th. Posters not removed by 6 pm will be disposed of.

· Presenters at the poster sessions must bring their own printed posters. It is not possible to print a poster on site.

· Authors must produce a proper poster rather than using multiple sheets of A4 paper.

· Authors will be assigned a number corresponding to the associated board. Please refer to the corresponding number assigned in the RADECS brochure that will be soon available on the RADECS website (e.g. PA-1, PE-2 etc …).